Executive Assistant - 7 Month Maternity Cover

Team Mission We''re looking for an experienced Executive Assistant to partner closely with our ExCo members and provide exceptional administrative and operational support. You''ll play a key role in helping our leaders stay focused on what matters most, ensuring the smooth running of their day-to-day priorities in a fast-moving, dynamic environment. You''ll need to be proactive, highly organised, and comfortable working with senior stakeholders across multiple time zones.What you''ll be doing:Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partnersManage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretionCoordinate company-wide logistics such as All Parties Calls, offsites, and leadership eventsOversee global travel arrangements, including flights, accommodation, and ground transportHandle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)Prepare and format documents, reports, and presentations for both internal and external audiencesManage expenses and reimbursements using Concur, ensuring accuracy and complianceMaintain well-organised electronic filing systems and support smooth information flow across teamsBuild strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support teamHandle sensitive information with the ..... full job details .....