Events Executive - Venue Hire

Events Executive - Venue Hire

One Birdcage Walk, Central London

The Company

With almost 110,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the mechanical engineering profession since 1847.

Our home in London is One Birdcage Walk, a magnificent building overlooking St James's Park and is just moments away from HM Treasury, the Houses of Parliament and Horse Guards Parade. Here, our flexible venue can host events from lectures, conferences, meetings, away days, seminars and training courses to drinks receptions and fine dining events, whilst acting as the heart of the Institution.

We are proud to have achieved workplace accreditations - We invest in people Gold and We invest in wellbeing Silver – which reflect our organisation’s commitment to our employees.

The Role

We are looking for an Events Executive to join us at the historic and beautiful One Birdcage Walk on a permanent, full-time basis.

This role will be known internally as Commercial Venue Executive.

You will manage venue bookings at One Birdcage Walk and deliver exceptional service to both internal and external clients.

Acting as the first point of contact for all venue enquiries, you will manage bookings, confirm arrangements, and co-ordinate requirements with internal teams, including AV, catering, and facilities.

You will oversee the efficient use of rooms, prioritising commercial bookings to maximise occupancy and revenue, while maintaining accurate records and preparing event documentation such as proposals, contracts, and invoices.

Additionally, you will:

- Manage and update the venue’s website, driving traffic and enquiries

- Support marketing initiatives and proactively promote the venue to new clients

- Deliver high standards of customer service and conduct venue show rounds

- Upsell additional services and recommend improvements to enhance revenue and service delivery

Person Specification

To be considered as a Events Executive, you will need:

- Proven experience of working in a venue arena

- Experience within a customer-oriented administrative environment, including providing a high-quality customer service and dealing with enquiries from all levels of stakeholders

- Experience using a CRM system and room booking and event software

- Good organisational, interpersonal and negotiation skills

Salary and Benefits

- Salary of circa £30,000 per annum, depending on experience, plus bonus

- Training and career development

- Work/life balance including 26 days’ holiday per annum plus Bank Holidays

- Benefits including stakeholder pension scheme, birthday and volunteering leave, life assurance, and private health cover

- Miscellaneous extras

This is a unique opportunity for a customer focused professional from a venue management and events background to join our prestigious organisation and manage events at one of London’s most distinctive and historically significant buildings.

You will play a central role in welcoming a diverse mix of clients to One Birdcage Walk, an architectural gem in the heart of Westminster. From academic lectures to private functions, you’ll help shape memorable experiences in a building that once hosted D-Day planning meetings and the pioneers of jet engine technology.

Ready to make your mark in a truly iconic setting? Apply now!

The closing date for this role is 23:59hrs (BST) on Thursday 28 August 2025. However, please note that this is a time sensitive recruitment and therefore, we may be interviewing on an ad-hoc basis as and when we receive applications. We reserve the right to close the vacancy early if we receive sufficient applications or have made an appointment.

Webrecruit and the Institution of Mechanical Engineers are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you want to work in one of London’s most beautiful Victorian buildings as a Events Executive, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.