Event Sponsor Assistant

Event Sponsor Assistant

We are currently recruiting for an Event Event Sponsor Assistant to start 1st September - until end of October - 3 days a week to be flexible, but most likely Monday, Wednesday, Thursday)
£15-16 an hour Hybrid Working- 

WHO WILL YOU BE WORKING FOR?
Our client is a well known concert hall in the heart of London. 

WHAT WILL YOU BE DOING?

The Event Sponsor Assistant will support the Partnerships team on a temporary basis in delivering key elements of the sponsorship programme for our Grand Sumo Tournament taking place in October 2025.

Before the event; 

• Be a key point of contact for our sponsors, responding promptly to enquiries
• Coordinate all hospitality requirements for sponsors across the week, including the collation of dietary requirements, guest numbers and menu preferences, ensuring the accurate relay of all information to internal teams
• Provide comprehensive administrative support to the Partnerships team, including raising purchase orders and invoices, booking meeting rooms and updating internal schedules to accurately reflect information
• Assist in the organisation of sponsor tours and facilitation of special requests, liaising with internal departments to keep them informed

On the week of the Event

• Requirement to work Monday – Sunday on week of event during the day time (13th – 19th October) and all event nights – 15 – 19th October.
• Provide operational and logistical support during sponsor receptions to ensure smooth delivery and a high-quality guest experience
• Greeting guests and act as a key point of contact for sponsors on event days.
• Managing ticketing on event nights
• Being a day to day contact for all Sponsor requests.

After the Event

• Collect and consolidate post-event data to capture key statistics and outcomes from the week
• Assist with the production of Key Performance Indicator (KPI) reports, summarising event performance and highlighting key numbers and deliverables
• Coordinate deliveries of product and points of sale

• ABOUT YOU 
• Experience of events administration in a busy environment
• Experience of working operationally at events

HOW TO APPLY?
To apply for this temp role, please press the ‘Apply’ button below.

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