Estates Administrator

Job Description - Maintenance Administration CoordinatorJob Title: Maintenance Administration CoordinatorDepartment: Estates / Facilities ManagementReports To: Estates Maintenance Manager (or equivalent)Role PurposeTo provide comprehensive administrative support to the Estates Maintenance team, ensuring robust, auditable systems and processes are maintained to support operational compliance and service delivery. The postholder will assist with the coordination of maintenance activities, financial administration, record management, contractor liaison, and reporting functions.Key ResponsibilitiesMaintenance AdministrationProvide administrative support to the Estates Maintenance team to ensure the effective delivery of maintenance services.Maintain accurate and auditable records, ensuring compliance with organisational policies, procedures, and regulatory requirements.Coordinate maintenance-related paperwork, documentation, and service records.Schedule and coordinate contractor and supplier visits, ensuring all relevant documentation is completed and retained.Financial AdministrationProcess purchase requisitions, goods received notices, and invoices through the organisation''s financial management system.Raise purchase orders and liaise with suppliers regarding orders, deliveries, and invoicing queries.Monitor and maintain accurate financial records to support budget management and auditing requirements.Contract and Supplier CoordinationSupport the administration of maintenance ..... full job details .....