Engineering Administrator

Engineering Administrator- Liverpool Street- 40k- Permanent Position

My client are currently recruiting for an experienced Engineering Administrator to join their team based in The City- London. The ideal candidate will have a minimum of 2 years experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration and CAFM Systems

This role is Monday to Friday- 8.00-17.00 Hybrid

Main Duties

* Facilities Administration and Supervising two Administrators,
* Raising Purchase Orders and placing orders for engineers, sub-contractors- Finance Administration
* Completing all paperwork for monthly billing/Forecasting
* Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
* Compiling month end billing, inclusive of sales invoices + closure of WIP
* Ensuring all client files are maintained accurately and kept up-to-date
* Processing timesheets / job sheets / expenses weekly
* Producing monthly payroll including labour / on call and expenses report
* Maintaining engineer on call rota/CAFM
* Maintenance of E-log books - Online portal for PPM planner
* Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
* Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.

Raising Quotes for client portfolio

Requirements:
* Must have Facilities Administration experience
* Experience working in a fast paced environment
* Experience with CAFM systems
* Experience with multiple contracts
* General administration experience
* IT proficient