Early Careers Recruitment Administrator

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.Job TitleEarly Careers Recruitment AdministratorDepartmentPeopleOffice LocationLondonReports ToSenior Early Careers Recruitment ManagerWorking Hours35 hours per week, 9:30am to 5:30pm but additional hours may be required (the nature of the role will involve attending evening events and will require some overnights stays). We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office,please contact a member of the recruitment team to discuss further.Firm DescriptionHogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our ''one team'' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.With a presence in the world''s major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.Department DescriptionThe People Team work with partners and senior Business Team leaders to support all aspects of our people’s careers, from recruitment to retirement to help the firm deliver on its visionWe aim to create a compelling employer brand to attract the most talented people and provide them with the support they need to perform at their best throughout their careersWe work to develop a culture that is diverse, inclusive, and respectful, so everyone feels supported and valued and can play their part in helping the firm realize its vision.The Early Careers Recruitment team forms part of the overarching People function of the Hogan Lovells global business, working alongside HR Advisory, People Development and Learning and Development. Early Careers Recruitment sits within the Legal Resourcing function and works closely with the Legal and Business Services Recruitment and Early Careers Development teams. The team is responsible for the firm''s strategic aim of attracting and recruiting the best talent for our Trainee Solicitor and Solicitor Apprentice roles.Role OverviewT

rai nee Solicitor and Solicitor Apprentice Recruitment at Hogan LovellsEach year the firm seeks to recruit 47 graduates to join the firm''s trainee solicitor recruitment programme in London and Birmingham. We also recruit 2 Solicitor Apprentices in London each year. The role manages all administration activities involved in both the marketing and attraction and recruitment of trainee solicitors and solicitor apprentices. You will work with key internal stakeholders across the firm including Partners, Counsel and Senior Associates who support early careers recruitment activities.Key Responsibilities / AccountabilitiesMarketing and AttractionHelp source representatives to staff events and represent the firm, answer first line queries from attendees and send weekly post event thank you emails (every week)Book office-based and campus events, including catering, audio-visual and virtual delivery requirementsCreate event/open day sign-up links on our applicant tracking system and track attendeesSend out mail shots to students to advertise events and vacanciesAttend and run events, including organising name tent cards, name badges, goodie bags, schedules and other materialsProcess invoices and student travel and accommodation expensesUpdate promotional materials such as job adverts, events descriptions, media profiles, FAQ guide and events handbooksOrganise sponsorship meetings with our target universities’ law and non-law societies and update the sponsorship spreadsheet with all the detailsCo-ordinate the order and delivery of branded merchandiseRecruitment and SelectionScreen applications and send communications to candidates about the outcome of their applicationSend test invites to all candidates, providing extra time if necessarySchedule assessment days for vacation schemes, training contracts and the campus ambassador programmeAdd candidate and assessor information into TopScore (virtual assessment day platform)Assist with the smooth running of assessment days, open days, vacation schemes and other programmesAssist with the organisation of the vacation scheme socials, trainee buddies, and end of scheme interviewsUpdate tracker spreadsheets with hires from our assessment days and vacation schemesSend feedback reports to candidates following assessment centresRespond to candidate emails in the Early Careers Recruitment inboxEnsure any recruitment paperwork is transferred into future trainee/ solicitor apprentice filesDraft invitations for future joiner events and track responsesExternal Relationship ManagementDevelop and maintain effective relationships with all external providers and consultants, including our target universities, Aspiring Solicitors, AllAboutLaw, Legal Cheek, Rare Recruitment and our marketing agency, SB.inc.Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.All members of the firm participate in our Responsible Business program.Person SpecificationQualifications and TrainingPrevious experience in an administration role highly desirableExperience in professional services highly desirableGeneral AttributesExcellent organisational, written, oral communication and interpersonal skills.Self-motivated individual with a proactive approachExercises confidentiality, tact and discretionA self-starter who desires to show ownership and commitment to the jobExcellent accuracy and attention to detail and ability to see the bigger pictureDelivery focused and able to work to deadlinesMust be focused on delivering high quality services in a fast paced and challenging environmentAbility to maintain professional demeanour in all situations, demonstrate the ability to work independently with limited guidanceDemonstrate the ability to maintain strict confidentiality of the firm''s internal and personnel affairsSound analytical and numerical skillsExcellent all round IT skills, in particular Word and Excel (highly proficient with spread sheets)Agile Working StatementOur goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.Equal Opportunities Employment StatementIt is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex , gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or ..... full job details .....