EA/Project Co-ordinator

EA / Project Coordinator for Investment back high growth firm

Hybrid - Birmingham - Salary -40- 45k

Our client is an investment backed professional services business going through an accelerated growth programme, which has led to an exciting new role being created within its Projects and Integration function.

Sitting at the heart of the team, this is a varied role combining high-level Executive Assistant support with hands-on project coordination across the acquisition and integration process.

Working closely with an inspirational Head of Function and senior project leaders, you will provide the organisation and coordination that keeps multiple workstreams, meetings, stakeholders and deadlines moving.

The role will entail:

• Managing complex diaries and inboxes for senior project leaders
• Arranging meetings, site visits and workshops, including coordinating briefing materials and meeting packs
• Acting as a key point of contact for newly acquired firms throughout the integration process
• Providing secretariat and governance support for integration meetings and steering committees, including preparing agendas, collating papers, recording actions and coordinating follow-up
• Maintaining project trackers, actions, risks, dependencies and key reporting deadlines
• Managing highly confidential acquisition and project information and documentation
• Supporting the onboarding and engagement of acquired firms, including coordinating inductions and integration activity
• Supporting the Acquistions process through maintaining and refining templates, meeting packs, checklists and project documentation
• Liaising with multiple internal and external stakeholders to ensure actions are progressed and information is captured
• Helping to bring structure and organisation to a growing and evolving Projects and Integration function

Applicants must have previous experience supporting senior leaders within a professional services environment as an Executive Assistant to senior leaders with exposure to projects, change, transformation or integration activity.

You will need excellent organisational and stakeholder management skills, with the ability to coordinate multiple priorities, manage detailed project information and work confidently with senior stakeholders.

This is an excellent opportunity for an accomplished EA who has gained exposure to project work and is looking to develop into a broader project coordination role while retaining the senior-level support responsibilities they already do well.

If you have any queries about the role contact Katie on 0121_633_4443. Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.

Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice at our website-for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.