Document Controller/Site Admin

Overview

Our client is a well-established main contractor delivering residential and mixed-use developments across London and the South East. Due to continued growth, they are looking to appoint an experienced Document Controller / Site Administrator to join their project team on a large-scale development in Harrow.

The Role

Reporting to the Project Director and Site Management Team, you will be responsible for managing project documentation, supporting site administration activities and ensuring all project records are maintained accurately and efficiently throughout the construction programme.

This is an excellent opportunity for an organised and proactive individual with previous construction experience looking to join a growing and successful contractor.

Key Responsibilities

• Manage all incoming and outgoing project documentation.
• Maintain document control systems and ensure accurate filing of project information.
• Distribute drawings, specifications and technical documentation to site teams and subcontractors.
• Upload, track and monitor revisions through project management platforms.
• Ensure document registers are maintained and kept up to date.
• Coordinate project correspondence, meeting minutes and site reports.
• Support the project team with administrative duties and general office management.
• Maintain health & safety records, site registers and training records.
• Assist with onboarding and induction administration for site personnel.
• Organise meetings and coordinate project documentation for audits and inspections.
• Liaise with consultants, subcontractors and client representatives regarding documentation requirements.

Requirements

• Previous experience as a Document Controller, Site Administrator or Project Administrator within the construction industry.
• Experience using document management systems such as Viewpoint, Asite, 4Projects, Procore or similar.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Strong communication skills with the ability to work effectively within a project team.
• Ability to manage multiple tasks and work to deadlines in a fast-paced construction environment.