Document Controller/Admin

Document Controller

Location: Aylesbury

Job Type: Freelance
Reporting into: HR Manager

The Opportunity

We are seeking a skilled and experienced Document Controller/Admin to provide efficient and comprehensive support to the project team on a large-scale project in Bedford. You will coordinate document control processes, provide timely and precise information to project stakeholders, and support the seamless operation of the project through meticulous organisation and administration, along with doing Quality Assurance for design drawings & various administration responsibilities.

What We''re Looking For

Experience:

• Demonstrated expertise in utilising document management software
• Strong background within the industry with at least 3 years of experience working in a similar position for a leading construction contractor or subcontractor
• Proven track record of working on large scale developments in the industrial sector is advantageous however all applicants with experience working on major projects are of interest
• Experience within the Civil Engineering Industry

Key Skills:

• Strong IT skills
• Quality control skills
• Knowledge of standards and regulations
• Strong communication and attention to details
• Effective time management and problem solving
• Understanding and familiarity with construction related documents such as blue-prints, specifications and contracts

Key Responsibilities

• Quality assurance
• Process management
• Provide regular updates and reports to the Project Manager and management team
• Oversee and coordinate the management of the project''s document control processes
• Monitor and uphold strict compliance with organisational procedures and documentation standards
• Assist and train team members in document management procedures and related software applications
• Regularly distribute current and precise documentation to stakeholders, maintaining clarity and consistency across the project
• Handling, organising, and maintaining documentation through structured management systems to support operational efficiency
• Generate and provide regular reporting on document management, outstanding tasks, and compliance performance
• Maintain adherence of all documents to organisational policies, regulatory requirements, and project guidelines
• Protect and safeguard confidential and sensitive information, restricting access exclusively to authorised personnel
• Compile and organise documents for audits and inspections, ensuring all information is accurate, complete, and up to date
• Coordinate, manage, and maintain all project-related documentation, including drawings, specifications, contracts, and correspondence
• Set up and manage document control frameworks and software to ensure documents are efficiently organised, stored, and accessible to authorised personnel
• Create and oversee well-structured electronic and physical filing systems, maintaining accessibility and organisation of all records
• Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
• Provide general office support, including telephone and email handling, supply management, meeting room preparation, timesheet assistance, and other ad hoc duties

Contact Details:

Matt Bentley - (phone number removed) - Recruitment Consultant