Document Controller

Document Controller

Document Controller | CDE Administrator | Trimble Viewpoint / 4Projects | Workflow Management

• Job Title: Document Controller

• Reporting To: Senior Document Controller

• Location: Manchester Office

• Salary: £32,000 – £40,000 per annum (Depending on Experience)

• Contract Type: Full-Time, Permanent

• Key Software: Trimble Viewpoint / 4Projects (Essential or strong proficiency in equivalent construction CDE platforms)

Position Overview

An established regional main contractor is seeking a detail-driven, process-focused Document Controller to join their team in Manchester.

In this role, you will manage, administer, and audit live project documentation across a Common Data Environment (CDE). We are specifically looking for a "proper" Document Controller who understands the technical mechanics of CDE systems—with hands-on capability in building workflows, configuring permissions, and extracting activity logs and audit trails.

While strong proficiency in Trimble Viewpoint / 4Projects is highly desirable, candidates with robust experience building workflows and managing audit trails on alternative construction CDE platforms (e.g., Aconex, Asite, Procore, BIM 360) are fully encouraged to apply.

Key Responsibilities

CDE Administration & Technical Workflow Management:

• Workflow Configuration: Design, build, and maintain automated document review/approval workflows within Trimble Viewpoint / 4Projects (or equivalent CDE).

• Audit Trails & Activity Logs: Access, extract, and analyze system activity logs and comprehensive audit trails to track document status, issue dates, and user access.

• Drawing Control & Registers: Create, manage, and update accurate drawing registers for all live schemes, ensuring incoming, outgoing, and revised drawings are logged, tracked, and distributed seamlessly.

Project Support & Stakeholder Coordination:

• Cross-Departmental Support: Assist Quantity Surveying, Estimating, and Contract Management teams with tender documentation, specification files, and structured project registers.

• Pre-Qualification & Marketing: Support marketing and business development teams with PQQ submissions and tender document organization.

• Site Support & Training: Provide clear guidance, training, and troubleshooting support to site teams and subcontractors accessing the CDE.

• Handover & Archiving: Coordinate the collation of Operation & Maintenance (O&M) manuals, manage project archiving upon completion, and enforce company retention/data disposal policies.

Skills & Requirements

• Document Control Track Record: Proven, hands-on experience as a Document Controller within the construction, engineering, or property sectors.

• CDE Software Expertise: Strong proficiency in Trimble Viewpoint / 4Projects is preferred. Candidates with expert knowledge of building workflows and managing audit trails on alternative CDEs will be considered.

• Workflow & Audit Capability: Demonstrable ability to build CDE workflows and interrogate system audit/activity logs.

• Organization & Detail: Exceptional numerical, structural, and administrative accuracy with the capacity to manage documentation across multiple live projects concurrently.

• IT Literacy: Highly proficient across Microsoft Office Suite (Excel, Word, Outlook) and digital document platforms.

Package & Benefits

• Competitive Salary: £32,000 – £40,000 per annum.

• Stable Growth: Join an established, well-regarded construction business operating out of Manchester.

• Career Development: Work alongside a Senior Document Controller with clear oversight across diverse capital projects.

How to Apply:

If you are an experienced Document Controller with solid CDE workflow building capability based in or around Manchester, click APPLY NOW with your updated CV for immediate consideration.

Keywords: Document Controller, CDE Administrator, Trimble Viewpoint, 4Projects, Aconex, Asite, Workflows, Audit Trails, Drawing Registers, Construction, Manchester.