Document Controller

Reports to: Project Director

If the following job requirements and experience match your skills, please ensure you apply promptly.Contract Type: PermanentEmployment Type: Full-TimeSalary: CompetitivePurpose:The Document Controller ensures all technical documents, drawings, reports, certifications, and quality records are accurately maintained, controlled, and distributed according to company and regulatory standards. This role supports compliance with fire safety regulations and facilitates smooth project execution by maintaining robust document control systems for fire detection and suppression systems.Key Responsibilities:Establish and maintain document control systems aligned with ISO standards and fire safety regulations.Receive, review, log, and distribute all technical documentation including drawings, datasheets, project reports, OandM manuals, and compliance certificates.Track document revisions and ensure the latest versions are readily available to project teams, contractors, and regulatory bodies.Ensure the confidentiality and integrity of sensitive documentation such as system designs, client plans, and tender documents.Coordinate with engineering, installation, procurement, and QA teams to maintain consistent document workflows.Support audits and compliance inspections by organizing and retrieving relevant documentation.Maintain accurate records of fire system approvals, testing records, and commissioning reports.Develop templates and document formats to ensure consistency and compliance across departments.Train and support staff in document control procedures and the use of document management systems.Monitor deadlines and regulatory submission timelines for document control deliverables.Office-based with occasional site visits to review documentation at project locations.Skills and Experience Required:High level of accuracy and attention to detailStrong communication and coordination skillsAbility to prioritise and manage multiple deadlinesDiscretion and professionalism when handling sensitive informationProblem-solving and continuous improvement mindsetAbility to work in a fast-paced environment.Qualifications and Other Requirements:Diploma or degree in Business Administration, Engineering, or a related field.Minimum 2 years of experience in document control, preferably in construction, MEP, or fire safety industries.Familiarity with fire detection and suppression systems (NFPA standards, BS 5839, etc.) is highly desirable.Proficiency in document control software and MS Office Suite.Strong organizational and attention-to-detail skills.Knowledge of ISO 9001 standards and QA/QC documentation processes.Data Centres admirable, MandE experience preferableFull Driving LicenceWhat we will offer you:25 days Annual Leave (increasing with length of service)Holiday Purchase SchemeCompany Bonus SchemeAnnual Pay ReviewsHealth Cash PlanPensionEnhanced Sick PayEnhanced Maternity, Paternity and Shared Parental PayCompany Events!Due to the high volume of applications, we regret that we are unable to contact all candidates individually. If you have not heard from us within two weeks of the closing date, please assume your application has been unsuccessful.Please note that the closing date is given as a guide. We reserve the right to close this vacancy early if we receive sufficient applications for the role, Therefore, if you are interested, please submit your application as early as possible. ..... full job details .....