Depot Administrator

Job Role Depot Administrator/ Receptionist Location: York Rail Depot, York Department: Depot Operations / Administration Reports To: Depot Manager or Administration Manager Employment Type: Full-time- Ongoing temp contract 13.87 p/h Job Purpose The Depot Administration Receptionist is responsible for providing a professional front-of-house reception service while delivering efficient administrative support to the rail depot management team. The role ensures the smooth day-to-day running of administrative functions, maintains accurate records, supports operational staff, and provides excellent customer service to visitors, contractors, and employees. Key Responsibilities Welcome visitors, contractors, suppliers, and employees in a professional and friendly manner. Manage the reception area, ensuring it remains tidy, secure, and welcoming. Answer, screen, and direct telephone calls and emails promptly. Handle incoming and outgoing post, deliveries, and courier services. Maintain visitor logs and issue visitor passes in accordance with depot security procedures. Support depot managers with administrative tasks, including preparing documents, reports, and presentations. Maintain accurate electronic and paper filing systems. Schedule meetings, training sessions, and appointments, including room bookings. Order and maintain office stationery, PPE, and general office supplies. Input data into company systems while ensuring confidentiality and accuracy. Assist with employee ..... full job details .....