Department Administrator

We are seeking an experienced and highly organised Department Administrator to provide comprehensive administrative support to a busy department. A key part of this role is attending meetings, producing accurate minutes, and ensuring actions and documentation are distributed promptly. This position would suit a candidate with proven minute-taking experience who is confident working in a fast-paced professional environment.

Department Administrator

Location: Liverpool City Centre
Hours: 8:30am-4:30pm (35 hours per week)
Pay: -16.50 per hour
Start Date: ASAP
Duration: 5 Months

Main Responsibilities

• Attend departmental meetings and provide accurate, timely minute-taking, transcription, and distribution of meeting notes and supporting documentation.
• Manage meeting logistics, including scheduling meetings, booking rooms, arranging hospitality, visitor parking, and preparing meeting packs.
• Provide administrative support across the department, maintaining systems and acting as the point of contact for sickness absence reporting and recording.
• Maintain diary management systems and coordinate travel, conference, and hotel bookings.
• Produce and format professional documents, spreadsheets, reports, and presentations using Microsoft Office.
• Handle incoming enquiries by telephone, email, and in person, resolving queries where appropriate.
• Meet and greet visitors, ensuring a professional and welcoming experience.
• Print, scan, photocopy, distribute documents, and manage incoming and outgoing correspondence.
• Ensure actions arising from meetings are accurately recorded and followed up where required.

Essential Requirements

• Extensive experience of minute-taking in formal meetings, with the ability to produce accurate and detailed minutes to tight deadlines.
• Excellent listening skills, attention to detail, and the ability to capture key discussions, decisions, and actions.
• Proven administrative experience within a busy office environment.
• Strong organisational skills with the ability to prioritise competing demands.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience managing diaries, meetings, and events.
• Professional and confident approach when dealing with enquiries and visitors.
• Accurate record-keeping skills and a high level of confidentiality.

Why Apply?

This is an excellent opportunity for an experienced administrator with strong minute-taking skills to join a busy department and play a key role in supporting meetings, governance, and day-to-day operations.

Adecco aim to respond to all applicants, however due to the substantial number of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notice that you have not been shortlisted on this occasion.

Adecco is an equal opportunities employer

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.