Negotiable
Overview
Your primary responsibility will be to support our Contract Managers and Operations department with a variety of administrative tasks.Responsibilities
Provide general administrative support, including handling phone calls and management of Contracts Managers mailboxAct as the primary point of contact for clients regarding induction and delivery processes and arrange the administration of documents requiredCoordinate and manage the booking of material movements, ensuring smooth and timely operationsManagement of daily reports, track, chase and report on any issues to the Site Operations teams to resolve (e.g. Sweeper with no auto braking sent to site, Dumper with no VCAS, Daily Job Briefing not completed)Create job packs for Supervisors in advance of job commencementDevelop and manage a visual tracker to record site issues and create reporting mechanismMaintain project documentation, including contracts, drawings, specifications, and other relevant recordsFacilitate effective communication between internal teams, clients, subcontractors, and suppliersComplete and manage operational client inductionsTaking detailed and accurate notes during meetingsLiaise with supply chain partners as requiredUpdating competencies and certificationManage and arrange the hire and off hire of all small toolsExtract and catalogue information from suppliers, including material rates and delivered tonnageCheck compliance information is being received through our in-house systemsUse our PPE portal to order the appropriate equipment from our chosen supplier for all operatives and office staffQualifications
Excellent communication skills, both written and verbalHigh attention to detailDetail-oriented with strong analytical and problem-solving skillsA proactive and can-do attitudeGood time management with the ability to be flexible in your approach to workAbout Toppesfield
Toppesfield isn''t just about surfacing; it''s about our ToppTeam. Founded in 2004, we\''ve grown into the UK''s largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn''t just about numbers; it''s about our incredible team and our shared commitment to excellence.At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it''s what sets us apart. Over the years, we''ve achieved remarkable milestones: generating over 400 employment opportunities, establishing seven offices nationwide, and achieving a sustained turnover of £140 million. However, what truly makes us proud is the unwavering quality of our work.If you''re looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Join us and become part of our success story.Benefits
In addition to a competitive salary, we offer an attractive benefits package, including:Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years\'' service entitlement increasePeople First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, Company Social Events, Saving Scheme and Life AssuranceFamily Focused: Enhanced Maternity, Paternity and Adoption leaveEmployee Assistance Programme: Access to support services for personal and professional wellbeingPerformance Bonus: Eligibility for performance-based bonusesEmployee Referral Scheme: Earn rewards for referring new ToppTeam ..... full job details .....