Contracts Administrator

Contracts Administrator
Location: Whyteleafe
Hours: Monday to Friday, 40 hours per week 8:30-5:30
Benefits: On-site parking

We are looking for an organised and proactive Contracts Administrator to join our clients growing team based in Whyteleafe.

This is an excellent opportunity for a Contracts Administrator with experience in the HVAC industry, although candidates from a construction or building services background will also be considered.

Key Responsibilities

Planned Maintenance Works

• Organising engineers to carry out planned maintenance works
• Ordering filters, belts, and required materials in advance
• Arranging site access for engineers and issuing RAMS documentation
• Updating site asset lists from engineers’ worksheets
• Preparing quotations for remedial works identified during maintenance visits

Reactive Works

• Assisting with organising engineers for reactive call-outs
• Arranging site access and issuing RAMS documentation
• Preparing quotations for remedial works following engineer reports
• Ordering parts and materials as required

Cost Control & Administration

• Maintaining job costings using Excel spreadsheets
• Preparing end-of-month valuations
• Assisting with contract valuations
• Preparing invoices using Xero

Candidate Requirements

• Previous administration experience within HVAC, building services, facilities management, or construction preferred
• Strong organisational and communication skills
• Good working knowledge of Microsoft Excel
• Experience using Xero would be advantageous
• Ability to manage multiple tasks and prioritise workload effectively
• Professional and reliable approach to work

We are seeking a motivated Contracts Administrator who can work efficiently in a busy office environment and support the smooth running of contracts and maintenance operations.

What We Offer

• Competitive salary of £30,000
• Monday to Friday working hours
• On-site parking
• Supportive and friendly working environment
• Opportunity to develop within a growing business

If you are an experienced Contracts Administrator looking for your next opportunity, we would like to hear from you.

To apply, please submit your CV and a brief covering note outlining your experience.