Contract Manager

Radius-is-recruiting-for-a-Commercial-M&E-Contracts-and-Procurement-Manager-for-a-Datacentre-organisation-based-in-London:

The-Commercial-Contracts-Manager-is-responsible-for-leading-and-advising-on-procurement-strategies,-compiling-tender-documentation,-tender-management-and-evaluation,-contract-negotiation,-contract-engrossment-and-contract-execution-to-provide-robust-tender-and-contract-governance,-effective-risk-management,-commercial-optimisation,-and-compliance-with-Business-requirements.-Required-activity-will-include-procurement-and-contract-support-for-professional-teams-and-specialist-appointments,-OFCI,-and-construction-contracts-for-Business-as-Usual-and-major-capital-expenditure-works-to-meet-programme,-cost,-and-value-for-money-while-maintaining-required-standards-of-quality.

Manage-communication-with-project-stakeholders,-customers,-suppliers,-professional-teams-and-contractors.

Document-Management

Fully-utilise-the-deployed-document-management-system-relating-for-all-supplier-activity-(currently-ASite).

Supplier-Management

• Develop-and-maintain-a-database-of-approved-suppliers-for-projects-including-status-of-key-compliance-documentation-and-renewal-requirements-(e.g.-ISO-Accreditations,-Insurance-Renewals,-Mutual-Non-Disclosure-Agreements)
• Actively-update-compliance-documentation-from-suppliers-at-least-twice-per-annum.
• Arrange-introductions-of-relevant-new-suppliers-to-project-stakeholders-as-needed.
• Carry-out-Pre-Qualification-and-supplier-on-boarding-activity-for-any-new-suppliers-selected
• Develop-and-negotiate-Framework-Agreements-with-key-suppliers.
• Develop-Key-Performance-Indicators-for-Design-Teams-and-Contractors
• Arrange-quarterly-performance-reviews-with-key-suppliers-in-conjunction-with-project-stakeholders.-Provide-KPI-updates-as-a-mechanism-to-manage-performance.
• Escalate-any-matters-of-supplier-non-compliance-/-poor-performance
• Manage-the-removal-of-suppliers-with-other-project-stakeholders-when-required.

Procurement-Strategy
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• Review-annual-Capex-Masterplan-and-advise-on-procurement-strategies-and-suppliers-for-projects-in-accordance-with-procurement-policies.
• Make-presentations-to-the-Business-on-Procurement-Strategies,-risks-and-benefits-as-required
• Monitor-the-development-of-project-master-programmes-and-comment-on-timescales-for-procurement-activity.-Identify-opportunities-for-betterment-of-timescales-and-co-ordinate-with-project-stakeholders-to-align-on-programme-requirements.
• Develop-and-seek-approval-for-commercial-strategies-to-minimise-contract-costs-and-maximise-return-on-investment
• Liaise-with-project-stakeholders-and-develop-list-of-potential-tenderers
• Update-proposed-tender-list-based-on-developing-scope-and-Business-needs
• Monitor-that-tenders-are-released-in-accordance-with-Master-Programmes-and-escalate-any-issues.

Tendering-and-Negotiation

• Prepare-Requests-for-Proposal-and-Invitation-to-Tender-documentation-and-compile-and-review-tender-documentation,-for-professional-teams,-specialist-appointments,-OFCI,-and-construction-contracts.
• Check-tender-documentation-for-completeness-and-provide-a-full-QA-check-on-readiness-to-tender.-Advise-on-any-gaps-and-the-need-for-tender-addendums-if-required.
• Manage-the-tender-process-including-Expressions-of-Interest,-pre-tender-meetings,-tender-release,-mid-tender-interviews,-site-inspections,-tender-clarifications-and-tender-returns.
• Maintain-records-of-tender-events-for-audit-purposes
• Manage-tender-evaluations-with-project-stakeholders-including-full-technical,-commercial-and-contract-positions
• Fully-evaluate-commercial-aspects-of-the-tender-for-betterment
• Maintain-and-issue-tender-clarifications-and-manage-tenderer-responses
• Provide-an-auditable-tender-evaluation-outcome-including-relevant-technical-and-commercial-scores-to-determine-the-successful-tenderer.
• Provide-information-for-and-prepare-Procurement-Committee-papers-for-funding-/-appointment-/-contract-approvals
• In-conjunction-with-legal-team,-negotiate-and-agree-contract-terms-with-a-clear-objective-to-manage-Business-risk.
• Compile-contract-documentation-for-engrossment-of-contracts.-Advise-on-missing-information-to-complete-contract-documentation.
• Carry-out-a-final-audit-of-engrossed-contracts-for-approval-prior-to-submitting-for-signature
• In-conjunction-with-legal-team,-prepare-a-legal-briefing-note-to-advise-signatories-of-contract-scope,-risks-and-indemnities
• Monitor-that-contracts-are-signed-in-a-timely-manner-and-escalate-any-issues.