Committees Coordinator

Committees Coordinator

Location: Our office is in central London at the Royal College of Surgeons and we operate hybrid working arrangements (at least 1 day a week to be spent in the office).

Contract: Full-time, permanent

Salary: £33,000 per annum

Reports to: Governance and Committees Lead

Annual leave: 25 days annual, plus bank holidays and normally days off between Christmas and New Year

Benefits: Fantastic pension scheme with a minimum 16% contribution from the organisation

Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments.

This vacancy is being advertised and managed by MemberWise Jobs on behalf of our client. Your application will be reviewed and assessed by a member of the team and referred to the client if shortlisted.

Position Overview

The position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees.

You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records.

The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date.

Main Job Functions

Elections

• Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communications
• Maintain up to date committee membership lists and a schedule of upcoming elections and role vacancies

Awards and Bursaries

• Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectively
• Liaise with Committee Executive Officers, committee members and external education providers

Meeting Management

• Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day

Governance & Committee Support

• Manage governance records, registers and digital platforms
  • Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communications
  • Manage methods, processes and procedures for documentation of governance activity
  • Provide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital media
  • Ensure adherence to record retention policies and ongoing management of governance records.

Administration

• Provide administrative and coordination support for education events, as required
• Coordinate and administer induction processes for Section Executive Officers
• Administer and collate the output of BAUS surveys
• Explore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs

Experience / qualifications required

• Minimum of three years’ experience working in a similar administrative function in a professional body
• High level administrative experience in a busy environment
• Proven ability to prioritise and manage multiple assignments at any given time and meet deadlines
• Excellent attention to detail
• Technical proficiency; strong IT skills and competence with document management systems
• Exceptional communication skills

Equal Opportunities Statement

We are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. We welcome applications from people of all backgrounds and actively promote equality of opportunity in our recruitment and employment practices.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.

Due to the volume of applications we may not be able to contact all applicants. If you have not been contacted a week after the closing date, please consider your application unsuccessful on this occasion. Thank you for your interest.