Committee Administrator

Committee Administrator
An exciting opportunity has arisen for a highly organised and detail-focused Administrator on a temp-to-perm basis to join a leading organisation within a membership and governance-focused sector. This role is responsible for providing comprehensive administrative and secretarial support to a range of committees and councils, ensuring meetings are planned, coordinated, and delivered effectively.

The successful candidate will play a key role in maintaining accurate records, producing high-quality meeting documentation, supporting stakeholders and volunteers, and helping to ensure robust governance processes are maintained. This position is primarily office-based in Bicester, with flexibility to work from home one day per week.

Duties & Responsibilities

• Provide comprehensive administrative and secretarial support to committee and council meetings.
• Prepare, collate, distribute, and maintain meeting agendas, papers, minutes, and supporting documentation.
• Attend committee meetings and produce clear, accurate, and professional minutes.
• Maintain committee records, documentation, action logs, and forward-planning schedules.
• Act as a key point of contact for committee members and stakeholders, including volunteers.
• Coordinate travel arrangements, expenses, and related administrative activities while supporting budget management.
• Support the annual appointment and administration processes for committee membership.
• Review and improve administrative processes to enhance efficiency while maintaining strong governance standards.

Education & Skills Required

• Previous experience in minute-taking and administrative or business support roles, ideally within a governance, compliance, professional membership, education, or similar environment.
• Experience supporting committees, coordinating meetings, and handling confidential information would be advantageous.
• Excellent organisational skills with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to produce accurate meeting minutes and engage effectively with a wide range of stakeholders.
• Proficiency in Microsoft Office applications and familiarity with collaboration and document management tools such as SharePoint, OneDrive, Google Drive, Dropbox, and Adobe products.

Additional Information

• Temp to Perm
• Monday – Friday, 37.5 hours (flexibility to work 1 day from home)
• 25 days annual leave, plus bank holidays
• Pension Scheme

If you have the organisational skills, administrative experience, and attention to detail required to thrive in this role, we encourage you to apply today and become part of a respected organisation.

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