Client Projects Coordinator / Administrator - Fun Architecture Firm. Hybrid

Overview

Adara is where work meets fun. We believe great design starts with great people and foster a culture where creativity is celebrated, innovation is embraced, and career growth is a priority. If you''re looking for a workplace as forward-thinking as the designs we create—where no two days are the same and problem-solving is part of the everyday—then you belong at Adara.You''ll be a perfect match if you:Thrive in a fast-paced, dynamic environmentAre a proactive multitasker who loves making things happenWant to be part of a collaborative, supportive team where your ideas truly matterThe Role at a Glance

Client Projects Coordinator / AdministratorNorth London Office Based Minimum 1 Day Per Week / Hybrid Working£25,000 - £30,000Full Time - PermanentHours: 37.5 Hours Per Week, Monday - Friday, 9am - 5pmCulture and Company

Culture: Trust, Respect, Shared Success, laugh a lot, Work a lotCompany: A forward-thinking architecture and planning firmYour Background / Skills

Administration, Coordination, Client Support, Customer Service, Stakeholder ManagementSkills: Friendly. Great Time management. Organised. Customer focussed. Excellent English oral and written communication.About us

The home of amazing architecture.Adara is a dynamic architectural and planning practice based in London, specializing in high-quality residential projects with select commercial work - we work on some really fun projects. Founded in 2018, our team brings over 20 years of combined experience in planning and design, offering expert guidance to bring our clients\'' visions to life.We don\''t just design homes—we redefine them. With a perfect blend of planning expertise and creative vision, we push the boundaries of modern architecture to create spaces that are as functional as they are stunning. Our team is made up of innovators, problem-solvers, and passionate designers who thrive on collaboration and fresh ideas.At Adara, we are more than just architects and planners; we are a team driven by passion, collaboration, and excellence. We cultivate a culture of trust, respect, and shared success, where every team member plays a vital role in shaping the future of our practice. We prioritise quality over quantity, carefully selecting projects that inspire us—challenging yet rewarding designs that push boundaries and spark creativity.If you\''re looking to be part of a forward-thinking, supportive, and talented team, then look no further!The Opportunity

We are looking for a highly organised and proactive Client Projects Coordinator / Administrator to join our London-based team. This role is central to keeping our projects moving — ensuring smooth communication between clients, architects, planners, and external stakeholders, while managing the day-to-day administration that underpins our success.As the key point of contact for clients, you\''ll keep them updated on progress, handle queries with professionalism, and provide clear, timely updates. You\''ll also manage the administrative side of projects — from preparing and sending fee proposals, supporting planners with applications, and processing invoices, to maintaining accurate records and keeping deadlines on track using our CRM systems.Once fully trained, you\''ll enjoy the flexibility of hybrid working (minimum one day per week in the office) while remaining an integral part of our collaborative team. You\''ll also play an active role in building client relationships — handling new enquiries, setting up proposals, dispatching documents, and ensuring smooth onboarding. With over 100 live projects on the go, no two days are ever the same — and there\''s always something exciting to coordinate.Key tasks

Generating and issuing invoices; tracking paymentsManaging banking and financial transactionsSubmitting online applicationsClient communication and updatesVendor coordination and client supportInvoice tracking and follow-upsInternal project coordinationScheduling and call coordinationDocumenting processes and workflowsMaintaining centralised knowledge sharing and CRMAbout you

3-5 years of demonstrable office-based experience in a fast-paced environment, showcasing strong administrative and coordination skillsProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to efficiently manage documents, spreadsheets, and communicationsExcellent command of English (both written and spoken) with advanced communication skills to convey information clearly and professionallyExceptional written and verbal communication skills, ensuring clarity and professionalism in client interactions and internal coordinationStrong attention to detail and accuracy, with a critical eye for reviewing documents, invoices, and correspondenceExcellent interpersonal and relationship-building skills, with a client-focused approach to maintaining strong connections with key clients and service usersAbility to work effectively under pressure, managing multiple tasks and deadlines in a dynamic environmentTeam player with a proactive mindset, capable of working collaboratively while also taking initiative and handling responsibilities independentlyNo prior experience in planning or architecture is required, but a background or interest in the field is a plusApplication and Next steps

Sounds like a good fit? Apply here for a fast-track path to our amazing Founder Dominic.Your Experience / Background / Previous Roles May Include: Administrator, Coordinator, Customer Service, Customer Support, Client Support, Client Success, Office Manager, Team Administrator, Team Coordinator, EA, PA, Executive Assistant, Personal Assistant, Architect Team Assistant.Application notice: We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. You may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy and Notice on our website for further details.If you have any pre-application questions please contact us first quoting the job title and ref. Good luck, Team ..... full job details .....