Central Transport Purchasing Administrator

Location:          ReFood, Doncaster

REFOOD

Business:          The ReFood AD plants operate as integrated recycling units, processing a variety of food wastes to produce biogas, renewable electricity, heat and ReGrow (a nutrient-rich fertiliser for local farms). The plants also recycle the food waste packaging providing an environmentally sustainable solution for all waste producers looking for a safe method of diverting food waste from landfill.

The Position

Applications are invited for a Central Transport Purchasing Administrator based at our Doncaster site. This is a full time, permanent, position working 40 hours per week.

As a Central Transport Purchasing Administrator, your duties and responsibilities will vary on the Company’s requirements but will include the following:

• Act as the central administrator for all transport purchase orders across the Doncaster, Widnes and Dagenham sites.
• Raise purchase quotes promptly using the information and supporting documentation provided by the relevant Transport Manager or requester.
• Ensure purchase order information is entered accurately, with particular attention to supplier details, dates, cost centres, values and other required system information.
• Monitor purchase quotes through the internal approval process and follow up with approvers where necessary to prevent avoidable delays.
• Convert approved purchase quotes into purchase orders and issue the completed purchase orders to suppliers.
• Monitor purchase orders through to completion, maintaining accurate and up-to-date records within the internal purchase order system.
• Obtain confirmation from the requester or relevant site contact that goods have been received or services completed before receipting the purchase order within the system for payment.
• Assist the Group Purchasing team and Finance with the investigation and resolution of transport-related purchase order queries, including obtaining missing information from the relevant site.
• Obtain the necessary supplier information, complete new vendor setup forms accurately and submit them to the central team for approval and processing.
• Liaise effectively with Transport Managers, site teams, Group Purchasing, Finance, internal approvers and approved suppliers in relation to purchase order administration.
• Undertake any other reasonable administrative duties as required, commensurate with the level of the role.

The Person

• Strong previous experience within an administrative role.
• Previous experience using a purchase order or purchasing system, including raising, monitoring or receipting purchase orders.
• Able to work independently whilst contributing positively to a wider team across multiple sites.
• Strong attention to detail and a commitment to accurate data entry.
• Good IT skills, including Microsoft Office and Excel, together with the ability to learn and confidently use the company's internal purchase order system.

Salary:  Competitive Salary plus Company Benefits

* Please note that only shortlisted applicants will be contacted due to the high volume of CV’s being received.