Care Home Administrator

Overview

About Our Home: Marlborough Court Care Home comprises 78 comfortable and well-appointed bedrooms, a choice of social lounges and beautiful outdoor spaces. We are looking for an Administrator to join our Team.What you will be doing

General reception duties, taking calls, transferring to departments, greeting visitorsGeneral correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetingsProvide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all timesSupport the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetingsCoordinate the duty rota, liaise with Bank and Agency staff when requiredSort and distribute mail accordingly throughout the HomeSupport the recruitment process for new employees, ensuring all paperwork and relevant documentation is completeKeep accurate records of all relevant residents’ documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoicesProvide all financial invoicing and information to clients (or next of kin) including sundry invoices; liaise where necessary to resolve queries and corrections and follow-up any unpaid invoicesMaintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoicedProcess Social Services Assessment forms; invoice and liaise where necessary with Social Services’ Finance department; chase late paymentsProvide monthly summary of invoices issued and payments received to Head OfficeAll management information to be supplied to line manager monthlyPrepare and submit data relating to petty cash and wages totals-monthlyMatch supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for paymentLiaise with suppliers on queries and refer to home manager where problems existProvide an efficient telephone and reception service to the general public and relatives / visitors to the homeAttend training courses and sessions as requiredMaintain client, staff and business confidentiality at all timesPrepare and maintain stationary orders, stock and recordsTo answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the homeTo ensure all internal and external customer interactions are met with a welcoming and professional mannerWhat we’ll do for you

Salary starting from £24,000 depending on experienceESAS – Salary AdvanceEmployee Assistance ProgrammePerkboxEmployee of the MonthLong term service awardsBlue Light CardProfessional DevelopmentRefer a ..... full job details .....