Business Support Officer Grade 4

Administrative Duties e.g. Maintain more complex data and record systems, identifying and obtaining missing information where necessary Transfer files electronically, including updating data, and preparing and sending files to other directorates through the secure web site Administer administrative procedures Manage routine enquires from the general public Manage arrangements for publications and other publicity and or course /seminar materials, Undertake property related duties inventory recording and auditing, initiating repair and maintenance work etc. Draft replies to letters Ensure accident procedures followed and reports made Timesheets and other personnel records administration Attend meetings, take and prepare minutes. Collection of statistical information Awareness of Data Protection issues, including data protection administration as required. Using ICT packages to design and create high quality material for formal publications and to support events e.g. Seminars, displays etc. Co-ordination, collation and submission of information and documentation relating to applications for grants and funding. To contribute to the planning, creation, development, implementation and operation of procedures and processes which allow effective liaison with external contractors. Job Description Employee Support Duties e.g. Prepare documentation where tasks require complete accuracy and confidentiality. Create, maintain and update confidential staff files. Supervision of work ..... full job details .....