Building Manager

Building Manager - Vibrant Architecture Office

Elephant & Castle, -50,00055,000, Monday-Friday, office-based

We are seeking an experienced Building Manager to take ownership of the facilities and operational management of a large, vibrant London office! This is a hands-on position that goes beyond traditional office management - you''ll oversee the performance of all core building systems, ensure compliance with health & safety, manage external contractors and service providers, and lead a small admin team to deliver a safe, efficient, and well-functioning workplace.

This role is ideal for someone with facilities experience in larger scale buildings who is confident working with BMS, HVAC, and wider building infrastructure while still being happy to roll up their sleeves on day-to-day office needs.

You''ll be joining a long-established and highly regarded architectural practice, well known for delivering innovative, sustainable, and award-winning projects in the UK and internationally. The environment is collaborative, creative, and forward-thinking, with a supportive culture that values professionalism, inclusivity, and continuous improvement.

Key Responsibilities

Facilities Management

• Oversee operations of building systems (HVAC, electrical, fire safety)
• Strong working knowledge of building services/controls, i.e BMS (Building Management Systems), FCUs (Fan Coil Units), and HVAC systems
• Monitor BMS data to optimise building performance, identifying/resolving issues
• Coordinate planned preventative maintenance (PPM), inspections and repairs
• Manage building security procedures and access control
• Support sustainability initiatives, implementing energy-saving measures

Health & Safety

• Act as the primary contact for all H&S matters
• Conduct and review risk assessments and ensure compliance
• Maintain up-to-date H&S policies/procedures
• Organise fire drills/first aid training
• Track incidents, hazards, and near-misses

Office & Administration Management

• Oversee office operations(supplies, equipment, vendor management)
• Manage office budgets, invoices and procurement
• Provide administrative support, including diary/travel management for leadership
• Act as out-of-hours contact for facilities emergencies

Team Management

• Line-manage and mentor the admin team, driving performance and growth
• Foster a collaborative, service-focused team culture

HR Support

• Support recruitment and onboarding
• Act as a friendly and approachable point of contact for staff queries

About You

• Experience in a Building/Facilities/Office Manager role
• Strong knowledge of building systems, BMS, HVAC, FCUs and contractor management
• Solid track record in health & safety compliance, risk assessments, and emergency protocols
• Comfortable managing budgets, suppliers, and service providers

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