Bookkeeper / PA

THE ROLE

Cleanslate Ltd is an established, successful residential developer with a reputation for high quality. This is a part time position, based in the head office in Hungerford, West Berkshire. The requirement is for 24 hours a week, ideally working three full days, but there is the opportunity for some flexibility.

The main purpose of the role is bookkeeping using the Xero accounting software.

KEY RESPONSIBILITIES

Oversee the day to day running of the finance function and the management of external accountants/auditors, using the Xero accounting software.
Coordinate and oversee all office activities.
Provide personal assistance to the Managing Director.
Coordination of customer care.
Ensure adherence to relevant company procedures and policies.
Handle phone calls and related correspondence.
Manage company emails, letters and packages.
Prepare documents and presentations.
Prepare adhoc reports and forecasts requested by Directors.
Assist in sending out tender packages and contracts.
Coordinate monthly invoicing.
Continually seeking operating efficiencies.
Performing data entry roles, including updating personnel, financial and legal information.
Manage inventory of office supplies, including staionery and multi media equipment to ensure smooth office operations.
Maintain general office files, including job files and other files related to the company''s operations.
Purchase office supplies, equipment and furniture.
Oversee the maintenance of office facilities and equipment.
Perform other relevant duties when required.

SKILLS AND QUALIFICATIONS

At least 2 years bookkeeping experience.
Proficiency in Xero, Excel, Word, Outlook and Power Point.
Experience in customer care.
Strong organisational skills with the ability to multi-task and prioritise effectively.
Excellent data entry skills and attention to detail.
Demonstrated ability to maintain confidentiality and handle sensitive information.
Strong written and verbal skills.
Ability to work independently as well as part of a team, in a fast paced environment.
Familiarity with general office procedures and practices.
A flexible approach with the ability to take on new tasks as the company expands.

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