Bookkeeper and Team Assistant

Bookkeeper and Team Assistant (Legal)Permanent 9:00-5:00Embankment (2-3 days in a week) Opening, maintaining and organising client files on Leap (document management software) Undertaking AML and client due diligence checks via Leap Preparing engagement letters and related onboarding documentation Assisting with document preparation, formatting and general correspondence Managing diaries, meetings and general administrative tasks Liaising with clients, counsel and other professional contacts Inputting disbursements onto Leap files Regularly reviewing Leap files to identify matters suitable for closure and archiving Monitoring unbilled WIP and disbursements, producing regular reports (that can be generated on Leap) and proactively highlighting outstanding items requiring attention Assisting with billing administration and invoice preparation Booking restaurants, travel and meeting rooms Supporting the general day-to-day operations of the firm BookkeepingManaging bookkeeping entries and reconciliations Undertaking monthly bank reconciliations and 3-way checks Supporting compliance with SRA Accounts Rules and internal procedures Monitoring receipts, payments and account balances Processing partner expenses and expense claims through Xero Supporting the preparation of information for accountants and external advisers Preparing VAT returns for the firm (using Xero function) Supporting improvements to internal systems and processes ITLiasing with our external IT on any day-to-day ..... full job details .....