Bookkeeper & Team Assistant

Bookkeeper and Team Assistant (Legal)

Permanent

9:00-5:00

Embankment (2-3 days in a week)

• Opening, maintaining and organising client files on Leap (document management software)
  * Undertaking AML and client due diligence checks via Leap
  * Preparing engagement letters and related onboarding documentation
  * Assisting with document preparation, formatting and general correspondence
  * Managing diaries, meetings and general administrative tasks
  * Liaising with clients, counsel and other professional contacts
  * Inputting disbursements onto Leap files
  * Regularly reviewing Leap files to identify matters suitable for closure and archiving
  * Monitoring unbilled WIP and disbursements, producing regular reports (that can be generated on Leap) and proactively highlighting outstanding items requiring attention
  * Assisting with billing administration and invoice preparation
  * Booking restaurants, travel and meeting rooms
  * Supporting the general day-to-day operations of the firm

Bookkeeping

• Managing bookkeeping entries and reconciliations
  * Undertaking monthly bank reconciliations and 3-way checks
  * Supporting compliance with SRA Accounts Rules and internal procedures
  * Monitoring receipts, payments and account balances
  * Processing partner expenses and expense claims through Xero
  * Supporting the preparation of information for accountants and external advisers
  * Preparing VAT returns for the firm (using Xero function)
  * Supporting improvements to internal systems and processes

IT

• Liasing with our external IT on any day-to-day issues and to arrange new equipment, laptops for work experience, to notify when any AES phones will be taken abroad etc.

Additional support

Over time, the role may also include assisting with:

• Processing inter-account transfers
  * Assisting with payroll-related payments
  * Managing supplier payments and general firm expenses
  * Helping develop efficient administrative and financial procedures across the firm

Support and training will be provided in relation to bookkeeping procedures, legal cashiering and SRA Accounts Rules as part of the role and where required. Prior experience in these areas is not essential, provided the candidate is organised, willing to learn and comfortable working with administrative and financial processes.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.