Billing Coordinator-Legal

Revenue Coordinator - Top US Law Firm | London | Hybrid (3 days office / 2 days remote)

We''re partnering with a prestigious US law firm to recruit a high-performing Revenue Coordinator to join their London office. This is a key role, supporting partners and fee earners across the business by ensuring smooth revenue processes and strong financial performance.

You''ll act as the central point of contact for all revenue-related activity within your assigned practice groups, working closely with partners, clients, Legal Executive Assistants (LEAs), and the global finance team. This is an exciting opportunity for someone who enjoys taking ownership, building relationships, and delivering measurable impact.

WIP Management

• Lead regular WIP review meetings with partners and fee earners to drive timely invoicing

• Monitor aged WIP and proactively manage to minimise backlog

• Advise on best billing practices to prevent WIP build-up

• Assist in setting monthly billing targets and forecasts

• Track matter lifecycle and financial performance

Billing

• Prepare and issue bills using 3E

• Handle time/cost transfers, narrative edits, write-offs, credit notes, and time divides

• Maintain accurate billing instructions and client details on all matters

• Support invoice distribution

Credit Control

• Monitor aged debt and follow up proactively on overdue invoices

• Liaise directly with clients to resolve payment delays, while maintaining strong relationships

• Escalate payment issues where necessary

• Contribute to monthly collections forecasts and help meet firmwide collection targets

• Provide regular and ad-hoc reporting on AR

E-Billing

• Collaborate with the firm''s eBilling team to ensure timely and accurate invoice submissions

• Investigate and resolve rejected invoices, coordinating resubmission

• Stay updated on client billing guidelines and ensure compliance

• Generate reports to highlight e-billing delays and systemic issues

Stakeholder & Relationship Management

• Be the primary point of contact for all revenue matters within assigned groups

• Build strong relationships with partners, fee earners, business services teams, and client finance contacts

• Support seamless invoicing and collections processes

Reporting

• Generate detailed WIP, AR, collections, and cash receipts reports via 3E

Experience & Background

• 3-4 years'' experience in revenue, billing, or credit control within a law firm

• Proficient with billing systems (ideally 3E)

• Exposure to client e-billing platforms such as CounselLink or Legal Tracker

Skills & Attributes

• Strong communication skills, both written and verbal

• Excellent attention to detail and organisational ability

• Confident managing multiple priorities under pressure

• Self-motivated, proactive and takes full ownership of responsibilities

• A relationship builder - able to establish credibility with stakeholders quickly

• Analytical thinker with strong problem-solving skills

Technical Proficiency

• Highly proficient in Microsoft Office Suite (Excel, Word, PowerPoint)

• Location: London (hybrid model - 3 days in office, 2 remote)