Bid Coordinator

Bid Coordinator (Tender Administrator)

Location: Loanhead, Edinburgh
Type: Full-time, Permanent, Office-based
Hours: Monday to Friday, 08:30 – 17:00
Salary: Competitive, Dependent on Experience

A well-established company working on projects across the UK and internationally is looking for a Bid Coordinator to join its growing team in Loanhead, Edinburgh.

The business provides specialist maintenance and repair services for a wide range of industries and is known for its commitment to quality, safety, and innovation.

This is a great opportunity for someone who is organised, detail-focused, and enjoys working to deadlines. You’ll support the team by helping to prepare documents that allow the company to bid for new work (known as tenders).

• Check online portals for new work opportunities and updates

• Download and organise documents from clients

• Help put together tender submissions and supporting paperwork

• Track deadlines and make sure documents are submitted on time

• Assist with company questionnaires and compliance documents

• Ensure all documents meet company standards before submission

• Keep internal records and certifications up to date

Essential:

• Good written and verbal communication skills

• Strong organisational skills and attention to detail

• Confidence using Microsoft Office (Word, Excel, Outlook, Teams)

• Ability to manage multiple tasks and work to deadlines

• Minimum qualifications: National 5s (or equivalent), including English and Maths

Desirable (but not essential):

• Further qualifications such as Scottish Highers or HNC in Business, Administration, English, or similar

• Previous experience in an administrative, office, or document control role

• Familiarity with online portals or bidding systems

• An interest in working in a professional or project-based environment

Legal Information:
We act as an employment agency for permanent work and as an employment business for temporary work.

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.