Assistant Buyer/Purchasing Administrator

This is a fixed-term position to cover a maternity leave, with the contract expected to end around mid-April 2026. The successful candidate will be responsible for ensuring continuity of service and support to the purchasing function during this period.

As this is a temporary role, the candidate should demonstrate the ability to quickly integrate into the team and get up to speed with existing processes and systems.

Handover Period:

• The role will involve a handover period, during which the successful candidate will be trained on current workflows and procedures to ensure a smooth transition.

End-of-Term Handover:

• Towards the end of the contract, the candidate will be expected to hand over duties and ensure smooth knowledge transfer to the returning team member or a new hire.

Duration & Flexibility:

• Contract Duration: Fixed-term contract (maternity leave cover).
• Flexible Start Date: Ideally, candidates should be able to start as soon as possible to allow for a handover period.

Principal Duties & Responsibilities - Purchasing:

• Use ERP System to review buyer workbench daily.
• Raising, maintaining and expediting Purchase Orders daily (stock and non-stock) as necessary.
• Prepare pricing quotes for design, sales, interco and incoming freight.
• Visit suppliers and maintain relationships.
• Maintaining part parameters, stocking levels, price lists etc. on ERP System.
• Notify and mitigate cost increases where possible.
• Creating of part numbers using the ERP System, as necessary.
• Prepare and review suppliers KPI''s to improve delivery performance and stock valuation / availability.
• Reviewing and maintaining departmental training resources.

This is not intended as a complete or definitive statement of all duties or responsibilities of the job but as a record of the principal elements.

Professional / Vocational Qualifications or Specific Experience Required:

• Previous experience of working within a purchasing administration role.
• Looking to study CIPS.
• Good knowledge of Word, Excel and Outlook.
• Knowledge of ERP Systems required, and Epicor is an advantage.
• Basic understanding of engineering drawings is an advantage.

Person Specification:

• Confident with the ability to communicate with people at all levels with the Company and within its customer/supplier base.
• Strong administration skills and attention to detail.
• Excellent diplomatic communication skills.
• Ability to multi-task in a demanding / changing environment.
• Proactive, professional and committed to providing first class customer service.
• A positive "can-do" attitude, enthusiastic, hardworking, driven and a team player.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.