Administrator

Administrator (Payroll & Compliance Support)

Role Overview

We are seeking an organised and detail-oriented Administrator to support the day-to-day administrative functions within a busy rail recruitment environment. This role is primarily focused on providing administrative support across workforce operations, with responsibility for payroll administration, compliance, onboarding, and general office processes.

Working closely with recruitment consultants, operations teams, clients, and rail workers, you will play a key role in ensuring accurate records, efficient administration, and the timely processing of payroll information across multiple rail projects.

Key Responsibilities

• Providing day-to-day administrative support to the recruitment and operations teams
• Processing weekly payroll information for temporary rail workers and contractors
• Accurately entering timesheets, hours worked, pay rates, expenses, and shift information into internal systems
• Inputting and managing Purchase Orders (POs)
• Checking and validating timesheets against client requirements and shift records
• Monitoring outstanding timesheets and following up with workers and clients to ensure payroll deadlines are met
• Updating and maintaining candidate and worker records within CRM and workforce management systems
• Supporting compliance administration, including Right to Work documentation, Sentinel records, competencies, and certifications
• Assisting with the onboarding and registration of new rail workers
• Responding to payroll and administrative queries from clients, workers, and internal departments
• Assisting with invoice preparation and general payroll administration
• Maintaining accurate filing systems and ensuring all records are up to date
• Supporting month-end processes, reporting, and audit preparation where required
• Ensuring confidentiality, data accuracy, and GDPR compliance at all times
• Providing general administrative support to ensure the smooth running of the office and workforce operations

Skills & Experience Required

• Previous administration experience is essential; payroll administration experience is advantageous
• Strong organisational skills with excellent attention to detail
• Confident data entry skills with a high level of accuracy
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills
• Confident using Microsoft Office, particularly Excel
• Experience using CRM, payroll, or workforce management systems is beneficial
• Professional, reliable, and proactive approach to work

Desirable Experience

• Experience within recruitment, construction, engineering, or the rail industry
• Understanding of temporary worker administration and payroll processes
• Knowledge of rail competencies, including PTS and Sentinel
• Familiarity with purchase orders and invoicing
• Experience supporting compliance and onboarding activities