Administrator - Part-Time

Administrator - Part-Time
Based in Kirkcaldy | hybrid & flexible working available
Part-Time hours | 20 to 25 hours per week worked across 5 days | Monday to Friday
Temp role for a minimum 3 months | very likely to be extended on an ongoing basis
Pay rate up to -13.50 per hour + holiday pay (depending on relevant skills & experience)

Search Consultancy are delighted to be working exclusively with one of our long-standing clients based in Kirkcaldy to recruit this temp role initially on a 3 month temporary basis - although it''s expected this role will be ongoing for some time and may be made permanent.

Please note that this is a PART TIME role offering 20 to 25 hours per week worked across all 5 weekdays (either 4 or 5 hours per day) with some flexibility on start & finish times. Applicants must be comfortable with the hours & working pattern on offer.

The successful candidate will be responsible for providing comprehensive administration support to the team, with a particular focus on sales & customer support as this is the main function of the team.

Duties involved in this role will include:
* Acting as first point of contact for the team by email and telephone in a warm and efficient manner
* Handling & resolving all initial customer enquiries, ensuring a positive first contact experience
* Establishing full client requirements for events, identifying how their needs can be met & providing a competitive and accurate proposal within set timeframes
* Travelling to venues under management, ensuring they are fit for purpose for specific events
* Record keeping of all enquiries received into the team as well as the outcome of the enquiry
* Ensuring any outstanding enquiries & proposals are chased & either processed or closed off
* Preparation of proposals & contracts for booked events
* Ensuring that sales figures & client records are kept fully up to date
* Stock management for all business areas, ensuring any orders are processed in good time when required
* Full administrative support for retail sales including addition of new lines, EPOS system updates and raising purchase orders
* Processing invoices where required
* Diary & calendar management for the team
* Various other ad hoc Admin tasks as required/directed including printing, scanning, mail handling & taking notes

In order to be considered for this role your skills and experience should include:
* Extensive previous experience within Administration - this experience is ESSENTIAL and candidates who have experience within Sales Administration would be at an advantage
* First class planning & organisation skills with the ability to organise, prioritise and complete a busy workload effectively - as well as the ability to pivot your focus when required
* Excellent communication skills, both written and verbal
* Solid IT Skills including the full MS Office suite & the ability to pick up new systems quickly

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age