Administrator

We are seeking a reliable and organised Administrator to coordinate employee training programmes and manage all related administrative tasks. The role involves being the first point of contact for training enquiries, administering training requests and registrations, and maintaining accurate records of employee training participation and progress. You will coordinate training logistics including booking venues and accommodation, liaising with external suppliers, and managing billing and invoice processing. Additionally, you will produce and distribute training certifications and ensure training evaluations are completed for reporting purposes. This role supports Health, Safety & Environment (HSE), technical compliance, and standard soft skills training initiatives, ensuring smooth and efficient training administration within the organisation.

Key Responsibilities
Act as the first point of contact for incoming calls and training requests, answering simple queries and redirecting as necessary
Administer training requests, registrations, and logistics, ensuring accurate data recording
Coordinate with external training suppliers and internal stakeholders
Manage training logistics including booking hotels, training rooms, and distributing participant information
Process and verify invoices against purchase orders
Produce and distribute training-related certifications
Ensure completion of training evaluations by employees for reporting and compliance
Maintain accurate and up-to-date training records and documentation
Skills
Strong organisational and administrative skills
Excellent communication skills, both verbal and written
Attention to detail and accuracy in record keeping
Ability to manage multiple tasks and prioritise effectively
Customer service orientation and ability to act as a first point of contact
Experience in coordinating training or similar programmes
Competence in invoice processing and financial administration
Ability to liaise effectively with external suppliers and internal teams
Proactive problem-solving skills
Knowledge of Health, Safety & Environment (HSE) and technical compliance training requirements

Software/Tools
Microsoft Office Suite (Word, Excel, Outlook)
Training management or Learning Management Systems (LMS) (desirable)
Invoice and financial processing software (desirable)

Certifications & Standards
Relevant administrative or business qualifications (desirable)
Awareness of HSE standards and training compliance (advantageous)

Please send CVs to (url removed)