Administrator

Gap Personnel (operating as an employment business) are recruiting for an Administrator on a temporary to permanent basis. 

Hours of work:

• Monday and Friday 8am - 4pm

Salary

• £12.64 per hour

Description and key responsibilities as an Administrator:

• Monitor inventory levels and raise purchase requests to restock products as needed.

• Ensure adequate stock of frequently used items to support operational areas in a cost-effective manner.

• Procure various items including office supplies, IT equipment, safety gear, publications, and consumables.

• Use appropriate ordering systems or portals to request specific product categories such as IT, PPE, or uniforms.

• Maintain and update stock records using Excel-based or other stock management systems.

• Process customer orders and incoming deliveries within agreed timeframes.

• Manage and follow up on back orders to ensure timely fulfillment.

• Expedite overdue purchase orders with suppliers.

• Ensure prompt processing of delivery paperwork and notify finance for invoice payments.

• Maintain accurate procurement logs and documentation.

• Identify and report on slow-moving, overstocked, or obsolete inventory items.

• Monitor shelf life and expiration dates of stock items.

• Ensure proper handling and documentation for hazardous materials, including Safety Data Sheets.

• Communicate with internal customers regarding product orders, sourcing, and queries.

• Liaise with suppliers to resolve order issues and source required products.

• Coordinate with warehouse teams on inventory and delivery matters.

• Archive records regularly for audit compliance.

• Follow all health and safety procedures, including incident reporting.

• Contribute to workplace organization and continuous improvement initiatives.

• Participate in personal development and training as outlined in performance plans.

• Adhere to compliance, quality, and safety regulations and standards.

Qualifications and skills required as an Administrator

• Proven experience within administration

• Experience working to performance targets or deadlines

• Basic to intermediate computer skills (Excel, Word, Outlook)

• Understanding of basic warehouse operations (e.g. picking, receiving, stocktaking)

• Ability to obtain and maintain relevant security clearance

• Able to work independently and as part of a team

• Flexible and willing to work varied hours, including weekends if needed

• Organised, reliable, and punctual

• Strong communication and interpersonal skills

• Good attention to detail and accuracy

• Problem-solving and analytical thinking skills

• Strong organisational abilities

• Ability to provide references and complete a DBS check due to nature of the business

What we give you:

• Continuous recruitment support
• Guidance on CV and interview skills

If you are interested in applying for this vacancy as an Administrator please send your CV to (url removed).

If this role is permanent, gap personnel is operating as the employment agency. If this job is a temporary role, gap personnel is operating as the employment business. gap personnel is committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job

Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future

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