Administrator

Administrator, Hamilton, -26,000, Permanent

Aspirare Recruitment are on the look out for an Administartor with Reception and general Administration skills. The succesfuly cabdidate should meet the critiera of the Administrator role, contact us today!

-Employment Details:

• Position Type: Full-time, permanent role
• Salary & Benefits: -26,000 per year, along with a competitive benefits package
• Working Hours: 37 hours per week, Monday to Friday

Main Responsibilities:

• Handling incoming calls, transferring them to the appropriate person, taking messages, and checking voicemail regularly
• Welcoming visitors, signing them in via system, issuing ID badges, offering refreshments, and coordinating lunches when needed
• Overseeing the daily operation of the reception area and managing meeting room bookings
• Managing all incoming and outgoing mail, including sorting, distributing, franking, and arranging courier collections
• Communicating with contractors and coordinating their on-site services to ensure operations run smoothly
• Taking minutes during meetings when required
• Conducting weekly inventory checks for office supplies and placing restocking orders as needed
• Organising travel arrangements, including flights, accommodation, and event bookings for all staff members
• Assisting the Management Team in the planning and coordination of company events
• Maintaining and updating weekly timesheets in collaboration with the Operations Manager
• Generating purchase orders as required
• Handling procurement duties across all departments, including raising and processing purchase orders
• Preparing and managing both sales and purchase contracts for the Trading team, keeping associated Excel records up to date and filing documents accordingly
• Providing general administrative assistance to the Managing Director and supporting all internal departments
• Performing other administrative or support tasks as needed

Candidate Requirements:

• Must have the legal right to work in the UK
• At least 2 years of experience in a receptionist or personal assistant role
• Previous experience in purchasing is an advantage
• Proficient in Microsoft Office applications and general IT systems
• Strong written and verbal communication abilities
• Excellent organisational skills, with the capacity to manage multiple deadlines and tasks simultaneously
• High level of numerical accuracy and attention to detail
• Comfortable working in a fast-paced environment and meeting tight deadlines
• Self-driven, with a proactive mindset and a strong team ethic
• Skilled at prioritising workload to maintain efficient office operations
• Eager to grow professionally and expand skill sets
• Open to acquiring new skills and supporting various business functions when required