Administrator

Role: Administrator

Location: Gloucester

Duration: 12 month

Rate:-17.95/hour PAYE

Role summary

The Materials Fulfilment Specialist is a key support role within our client''s Materials and Production Control organization. Working closely with production controllers and shop-floor execution teams, this position focuses on printing, organizing, and distributing production jobs from our newly implemented Oracle system.

This role helps ensure that all execution teams receive accurate, timely jobs and materials documentation, supports them in prioritizing and sequencing work, and has the flexibility to support stores transactions (kitting and picking) and packing activities in the dispatch area when required.

Essential Responsibilities

• Attend the daily Materials Fulfilment CCC meeting to report on materials and job status, confirm priorities with execution teams, and escalate any risks or concerns impacting production.
• Print and manage production jobs from the Oracle system, ensuring all work orders, travelers, labels, and pick lists are accurate and complete.
• Prepare and organize job packets, applying correct identifiers and arranging by work area, priority, and due date.
• Support execution teams with prioritization, sequencing printing and distribution of job packets in line with daily production plans and changing priorities.
• Distribute and track job packets to production areas, communicating with production controllers and supervisors to resolve basic issues and discrepancies.
• Check data accuracy (part numbers, quantities, revisions, due dates) and escalate any system or documentation issues promptly.
• Flex into stores and despatch support as needed, assisting with kitting, picking, and packing activities in line with standard procedures.
• Provide general administrative support to the materials/production control team, including filing, scanning, and maintaining an orderly paperwork area.
• Contribute to continuous improvement by suggesting simple changes that improve the flow, accuracy, and timeliness of printed jobs.
• On-site role within a manufacturing / production environment, working closely with production controllers, stores, despatch, and shop-floor teams.
• Potential for overtime or shift flexibility depending on production needs.
• Ability to stand, walk, and move between production, stores, and despatch areas; carry job and materials paperwork; occasional lifting of light packages; frequent use of computer, printers, and other office equipment.

Qualifications/ Skill Requirements

• Proficient in Microsoft Office Suite, particularly Excel
• Knowledge and experience of Oracle ERP or another ERP system
• Strong oral and written communication skills
• Organised and able to manage multiple priorities
• Problem solving skills
• Able to work as part of a team
• Prior experience in materials/shop floor execution preferable