Administrator

Administrator
Care and Rehabilitation Services
HMP Rye Hill, Rugby, CV23 8SZ
Salary £26,800.26 per annum
Permanent, Full Time, 40 hours per week
Benefits:  Company Pension, free on-site parking, on-site canteen, ongoing training and development and access to High Street Shop discounts. 

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and staff build positive and supportive relationships with the prisoners in their care.  

HMP Rye Hill is a category ''C'' training prison situated in the village of Willoughby, near Rugby in Warwickshire, holding approximately 1122 sentenced male adults. 

We now have an opportunity for an Administrator to join our team at HMP Rye Hill. 

Reporting to the Head of Department you will provide general administrative support to a small team of staff, bringing consistency and best practice to the department to ensure the function supports the daily operation at the Prison. 

You will possess extensive administration experience with excellent communication and organisational skills. You will have a can-do attitude, along with an attention to detail. You will work collaboratively and openly whilst being a key member of the team. 

As an experienced Administrator, it is essential that you have experience of working within a multifunctional and demanding environment. You will be a dynamic and engaging individual with a good sense of humour, who shares our ethics and values and is eager to support the Department''s successful delivery.

- Provide a full administrative service so that the needs of the functional/departmental team are met.
- Ensure that key worker caseloads are allocated correctly and that all keyworker staff are advised when they receive a new prisoner.
- Maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements.
- Organise and co-ordinate meetings, diaries, events and travel arrangements ensuring individual and functional/departmental objectives are met.
- Maintain comprehensive stocks of all forms and documentation required by the function/department so that it is available when required.
- Collate, produce and distribute regular and ad-hoc statistics and reports so that individuals and departments receive accurate up to date information.
- Deal with all routine queries so that an appropriate response is provided.
- Provide information from CMS Activity Lists to support daily Key Worker Delivery.
- Collate and distribute information and reports on Key Worker team activity to ensure contractual compliance.
- Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).
- Provide the Management and the Team with any additional requests for support.
- Assist in the promotion of creating a positive Health and Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner and follow the applicable safe systems of work for the role.
- The duties and responsibilities listed within this job description a