Administrator

Job Title: Administrator
Salary: Approx. GBP30,000 per annum
Working Hours:

Monday to Thursday: 8:30am 4:30pm
Friday: 8:00am 4:00pm
Location: Medway City Estate, Rochester Office-based (no remote working available)
Role Overview

My clien is seeking a highly organised and proactive Administrator to provide comprehensive day-to-day administrative support across the business. This role is key to ensuring smooth office operations and supporting multiple departments.

Key Responsibilities

Provide general administrative support across the business
Manage incoming telephone calls and direct enquiries appropriately
Create and process jobs within internal systems
Raise and manage purchase orders (POs)
Process credit card payments for online and telephone orders
Arrange accommodation bookings (e.g. Premier Inn, Travelodge)
Maintain and update application spreadsheets
Coordinate logistics for hire equipment
Print and distribute subcontractor invoices on a weekly basis
Prepare and manage Operation & Maintenance (O&M) manuals, including creation, printing, updating, and file sharing
Maintain and update the O&M tracking system
Carry out document lamination and binding as required
Assemble Health & Safety site boxes
Manage business orders (e.g. Amazon), including payment allocation and record filing
Order Personal Protective Equipment (PPE) as required
Maintain office supplies, including stationery and provisions (food, beverages, cleaning supplies)
Provide general office support, including preparing refreshments

Requirements

Strong organisational and time management skills
Excellent attention to detail
Good communication skills, both written and verbal
Ability to multitask and prioritise workload effectively
Proficiency in Microsoft Office and general administrative systems