Administrative Support Assistant

First Choice are currently recruiting a part time Administrative Support Assistant to work within the South Eastern Health and Social Care Trust, at their Ards Hospital Site. This is a temporary role, initially required for 3 months, with the possibility of extension. Hours of work will be Monday, Wednesday and Friday 13:00 - 17:00 and will be paid at a rate of £12.75 per hour. The successful candidate will work within the Mental Health team, and must display excellent planning, organisational, and communication skills. The main duties of this role will be: Word processing/producing reports. Act as point of contact between service users, carers, staff and external agencies to ensure a full and efficient service. Make and receive telephone calls and take appropriate action. Maintain records both manual and computerised in an accurate and timely manner and in accordance with local policies and procedures. Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns. Create and maintain spreadsheets for use within the department. Deal with incoming and outgoing correspondence as required providing information, directing and prioritizing queries as appropriate, to ensure efficiency and effectiveness of service delivery. Filing, archiving and disposal as per Records Management Policy. Prioritise workload in accordance with expected outcomes, and ensure that all work, for which you are responsible, is processed in a ..... full job details .....