Administrative Assistant

Provide high-quality routine administrative support ensuring the effective operation of systems and procedures including the maintenance of all files and correspondence as necessary. Manage the diary, room bookings and set up meetings on behalf of the Omagh Federation To act as the first point of contact in respect of telephone enquiries and provide advice where appropriate. Provide general office/Secretarial duties when required, including typing, answering the telephone, photocopying, filing and other duties. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Effectively prepare reports, documents, and proposals for senior staff within the Federation as well as supplying advice and assistance as required. Service Federation and FSU meetings; including scheduling meeting rooms, assisting with the provision of refreshments for internal meetings and the provision of agendas and papers, taking minutes and preparing associated documentation. Please note some of these meetings will be outside of normal working hours. Carry out Estates Officer duties for the Omagh Federation Offices including but not limited to carrying out of required risk assessments, arranging repairs, ordering of equipment, fire warden duties, arrange regular testing for electrical equipment, ensure the building meets workplace health and safety requirements. ..... full job details .....