Administrative Assistant

Your new company
An award-winning Not for Profit organisation based in central Cardiff.

Your new role

As Administrative Assistant, you will provide comprehensive administrative support to a senior leadership team and wider department. You will play a key role in ensuring the smooth day-to-day running of the office, managing competing priorities, coordinating activities and maintaining high levels of professionalism and confidentiality.
Key responsibilities will include:

• Providing proactive administrative support and coordinating activities on behalf of senior stakeholders.
• Managing complex diaries, arranging appointments and ensuring schedules are effectively organised.
• Coordinating UK and international travel arrangements, including accommodation, itineraries and associated documentation.
• Processing purchase orders, invoices and expenses through internal systems, ensuring compliance with procedures and approvals.
• Supporting the administration of consultancy engagements, projects and supplier documentation.
• Arranging meetings, visits and events, including venue bookings, hospitality and catering requirements.
• Coordinating taxi bookings and other logistical arrangements.
• Producing accurate correspondence, documentation and briefing materials.
• Working collaboratively with colleagues across the wider business support team to provide cover and support when required.

What you''ll need to succeed

• Previous experience within an administrative, office support or executive support environment.
• Strong diary management and organisational skills.
• Excellent communication skills with the ability to build relationships at all levels.
• Experience coordinating meetings, events and travel arrangements.
• High levels of discretion and professionalism when handling confidential information.
• Strong IT skills, including Microsoft Office applications.
• The ability to manage multiple priorities and meet deadlines in a busy environment.

What you''ll get in return

• Hybrid working arrangements, with opportunities to work from home depending on business needs.
• A supportive and professional working environment.
• Valuable experience supporting senior stakeholders within a well-respected organisation.
• -13.87 per hour + holiday pay.
• 35 hours per week - Monday to Friday
• Immediate start available.

What you need to do now
If you''re interested in this role, click ''apply now'' to forward an up-to-date copy of your CV, or call us now.
If this job isn''t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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