Administrative Assistant

About the CompanyOur client is a well-established global trading business specialising in the supply of raw materials and machinery to manufacturing organisations worldwide. Operating across global markets, they provide comprehensive trading, logistics, finance and customer support services, ensuring efficient and seamless international transactions.The OpportunityAn exciting opportunity has arisen for a Documentary Coordinator to join a busy operations team. This role is ideal for someone with experience in import/export documentation, shipping logistics or commodity trading support who enjoys working in a fast-paced international environment.You will play a key role in managing the end-to-end documentation process, coordinating shipments globally, and ensuring contracts are executed efficiently and accurately. Key ResponsibilitiesPrepare and issue shipping and documentary instructions in line with relevant Incoterms.Coordinate with suppliers, customers and freight partners to ensure timely shipment of goods.Manage import/export documentation including invoices, bills of lading, packing lists, certificates of origin and insurance certificates.Monitor shipments and provide regular updates to customers.Support Letters of Credit and Documentary Collection processes.Maintain accurate records within SAP and internal systems.Liaise closely with trading, finance and operations teams to ensure smooth contract execution.Process supplier invoices and assist with document archiving ..... full job details .....