Administration Officer

We seek an experienced, extremely well organised Business Administrator for our client in Haywards Heath. This role requires the role holder to provide accurate and efficient administrative support to the Head of Corporate Services, Head of Marketing and the wider team. Your task will be to ensure the smooth running of office operations and the coordination of marketing activities, and compliance following organisational procedures. 

Corporate Services 

• Manage emails received through the company information email inbox, allocating actions and tracking progress

• Answer and direct switchboard calls
• Support clear and efficient internal communications
• Raise purchase orders with suppliers
• Manage the approved vendor system
• Maintain the asset register
• Maintain up-to-date licences and accreditations
• Manage the issue and tracking of staff PPE and equipment
• Ensure company equipment is maintained and calibrated as required
• Monitor staff training requirements and arrange training as needed
• Keep staff rotas and shift schedules up to date
• Book and manage staff accommodation and travel arrangements, including trains and flights
• Manage the company car fleet
• Manage HQ facilities and offices, including weekly and monthly checks and registers
• Order and manage office supplies
• Provide general administrative support to both UK and overseas operations

Experience

3 years’ experience in a similar role 

Intermediate competency in MS Office including excel.