Administration Manager

Position: Administration Manager
Job ID: 1298/100
Location: Newcastle
Rate/Salary: £35,000
Benefits: Good Benefits
Type: Permanent 

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: (url removed) for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

The below job description will outline this position of: Administration Manager

Typically, this person will organise the administrative activities across various departments, overseeing a team of departmental administrators and carry out key account administration for one of the companies departments. This is a hands on, managerial position. You will manage and jump in on day to day admin duties.

HSB Technical’s client is an established and well-regarded business entity.

Duties and responsibilities of the Administration Manager:

• Manage team of administrators, whilst ensuring the company’s administration system is efficient and effective
• Ensure service reports, quotations and invoices for all departments are issued within key timescales
• Review tender opportunities daily & produce and submit tender responses
• Attend internal and external meetings, take minutes and follow up outstanding actions
• Update and maintain key accreditations i.e., SafeContractor, Construction Line, Achilles 
• Schedule routine maintenance and emergency breakdown/remedial visits
• Update Industrial engineers movement sheet as applicable & provide the engineers with correct documentation to ensure arrival on time and that access to customers sites is granted
• Create sales orders, purchase orders and invoices in ERP system
• Maintain asset register and ensure all reports and documentation received from engineers is correct
• Book training requirements as required and update training matrix accordingly
• Check engineer timesheets are entered correctly, and allowances and holidays reconcile 
• Produce service reports and send to customers with sales invoice
• Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job 
• Produce KPI’s and Customer Management Information in line with contract requirements
• Log all remedial quotes and ensure they are quoted for on a timely basis
• Process warranty claims within timescales, applicable to the Industrial department
• Produce reports and analysis as required
• Ensure availability of service vehicles, trailers and load banks 
• Ensure that all employees reporting to you receive an annual appraisal
• Ensure that staff skills are developed in line with the demands of the job

Qualifications and requirements for the Administration Manager:

• Excellent computer skills
• Excellent communication skills 
• Driving Licence as travel to clients will be required

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.