Administration Assistant

We Build Recruitment are looking for a highly organised and detail-oriented Administration Assistant to support the smooth running of a busy office within a specialist construction and manufacturing environment. The business operates nationwide delivering bespoke joinery solutions including the manufacture, installation and maintenance of performance doorsets for sectors such as healthcare, education, hospitality and commercial property.

The successful candidate will play a key role in supporting operational teams by maintaining accurate administrative records, processing documentation, and ensuring the accurate collection and verification of workforce timesheets.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the operations and management teams.
• Maintain organised digital and paper filing systems.
• Handle incoming calls, emails and correspondence professionally.
• Assist with document preparation, reports, and general office tasks.

Operational Coordination

• Support scheduling and administrative coordination of field teams.
• Update internal systems with labour hours, project details and related data.
• Assist with purchase orders, delivery notes, and supplier documentation.
• Maintain records relating to projects, compliance documentation and workforce activity.

Skills & Experience

Essential

• Previous experience in an administrative or office support role.
• Strong attention to detail with the ability to identify errors or inconsistencies in timesheets and data.
• Excellent organisational and time management skills.
• Confident using Microsoft Office (Excel, Word, Outlook).
• Strong communication skills and ability to liaise with site staff and office teams.
• Ability to manage confidential information responsibly.
• Experience working in construction, manufacturing, or trade-based industries

Desirable

• Experience handling timesheets, payroll support, or workforce scheduling