Administration Assistant

My client is a highly regarded and forward-thinking law firm. They are seeking an organised and detail-focused individual to play a key role in supporting their secretaries and lawyers. This is an exciting opportunity for a motivated individual to join a friendly and supportive legal team as an Administrative Assistant. You will work closely with experienced professionals, develop valuable skills, and contribute to delivering an excellent service to clients within a collaborative and welcoming environment.

Responsibilities:-

• Managing file systems: archiving, e-filing
• Scanning and photocopying confidential documents
• Assisting with file opening, including inputting party details and producing engagement letters
• Processing incoming and outgoing post, including collation of enclosures
• Booking couriers and handling document distribution
• Supporting billing processes: generating reports, billing guides, and tracking invoices
• Assisting with document archiving (e.g., Wills, Deeds)
• Learning and using internal systems such as manage, 3E, In-app, NBI, Nintex, and Kofax PDF
• Identifying opportunities to improve administrative processes and enhance the efficiency of team workflows
• Supporting the implementation and adoption of new technologies, systems and ways of working
• Using AI-powered and digital tools, where appropriate, to improve productivity, accuracy and service delivery
• Assisting with innovation and continuous improvement projects across the team and wider firm
• Demonstrating a positive and proactive approach to change, embracing new processes and technologies as they are introduced
• Contributing ideas and feedback to help drive operational excellence and improve the client and colleague experience
• Any other admin tasks that support the smooth running of the team

The ideal candidate will be eager to learn-and willing to take initiative, highly organised-with excellent attention to detail and process - driven, with the ability to use AI/tech to improve procedures and be able to demonstrate an enthusiasm for innovation.-

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.