Admin Team Leader - North Yorkshire

Job summary

We have an exciting opportunity for a motivated, enthusiastic Admin Team Lead to work within our 0 - 19 Healthy Child Service within North Yorkshire.The post holder will be responsible for supervising the 0-19 Admin Team and will provide administrative support to the Management Team in the 0- 19 Service.About us

Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you\''re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients\'' lives, HDFT could be the place for you!We offer colleagues:A supportive culture so colleagues can bring their whole selves to work.Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference and Team of the Month Awards, along with annual Colleague Recognition Awards.Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.Please note:Due to high levels of interest, posts may close early if we reach a sufficient number of applicationsVisa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.All job offers are subject to satisfactory pre-employment checks.Details

Date posted: 19 September 2025Pay scheme: Agenda for changeBand: Band 4Salary: £27,485 to £30,162 a year per annumContract: PermanentWorking pattern: Part-timeReference number: 421-CYPD-3328RJob locations: Gibraltar House, Thurston Road, Northallerton, DL6 2NAJob responsibilities

Record keeping and ensuring all documentation, both written and electronic, is accurately completed using a variety of software.To be an integral team member for ensuring patients receive high standards of care.Effectively manage diaries on behalf of and in the 0-25 Family Health Service Management Team.Ensure Batch reports are processed within allocated timescales.Process Legal requests for information within Trust Guidelines.Ensure the maintenance of medical equipment and all asset information is accurate and up to date.Distribute incoming correspondence and receive/handle telephone enquiries on behalf of the 0-19(25) Service.Arrange meetings, including booking venues, for internal and external meetings for the 0-19(25) Family Health Management Team; assist with agendas and papers and take and transcribe minutes as required, including follow-up of actions.Process order requisitions and reconcile invoices, maintaining stock control using the authorised on-line ordering system.Manage the petty cash budget for the locality.Provide administrative support for recruitment of staff and for staffing needs across the team.Input complex information, including clinical information, and data into a computer accurately; manage interruptions from calls and supervision responsibilities.Travel countywide to support Admin staff, minute meetings, and distribute resources and assets; provide cover in times of absence for community administration teams as appropriate.Manage complex filing systems for safeguarding information and flagging of records; support the gathering of demographic information for safeguarding procedures (e.g., MARAC, MAPPA).Governance: maintain confidentiality; comply with Health and Safety, COSHH, Infection Control, Fire Procedure, Basic Life Support; comply with Caldicott, Data Protection, Access to Health Records Act and related legislation.Ensure equal access to services by developing and monitoring an interpreter booking service; undertake audits and support departmental development where appropriate.Communication: use SystmOne to maximum benefit; be the first point of contact for a wide range of queries; liaise with Trust staff to ensure high standards of patient care; communicate by face-to-face, email, telephone, or letters.Supervision/Management/Leadership: supervise the Admin Team; participate in appraisals; monitor workload and ensure cover; coordinate temporary cover and holiday planning; provide induction for new staff; manage HR issues and ensure policy adherence; assist with recruitment; support staff in policy changes; lead on implementation of national/local initiatives affecting the 0-25 Family Health Service; monitor department performance and identify improvements.Education and Development: engage in self-development and mandatory training; contribute to training for new staff; participate in ongoing education and departmental projects.Patient/Client/Customer Focus: respond to changes in patient condition; treat patients with empathy and dignity; keep patients informed; assist with reception and care; foster public and patient involvement and feedback; safeguard patient dignity and privacy.Housekeeping: maintain professional appearance and report faulty equipment for repair.Person Specification

Essential : Good standard of general education to GCSE level or equivalentNVQ Level 4 in Administration or relevant knowledge and experiencePrevious experience in Administration and ManagementPrevious experience of using SystmOneDesirable : ECDL or equivalent computer literacy qualificationsPrevious experience and knowledge of NHS administration processesOther

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure to check for any previous criminal convictions.Certificate of Sponsorship:

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. Guidance can be found on the UK Visas and Immigration website. For overseas applicants, criminal records checks guidance applies.Employer details

Harrogate and District NHS Foundation TrustGibraltar House, Thurston Road, Northallerton, DL6 ..... full job details .....