Admin Support / PA

PA / Administrative SupportLocation: Gloucester Business Park Rate: 23.05 per hour Hours: Monday to Friday, 37.5 hours per weekPosition PurposeTo provide proactive, high-quality organisational and administrative support to the Operational Support Director and Head of Fleet Improvement Programmes, enabling them to operate efficiently and effectively.The role provides a professional and confidential interface between senior leaders, their directorates, the wider business, and external stakeholders. The postholder will handle sensitive information, work to tight deadlines, and ensure the smooth flow of work across Operational Fleet Management.Principal Accountabilities and ResponsibilitiesPreparation and OrganisationEnsure the Director and Head of Function are fully prepared for meetings, workshops, and events by providing relevant information and documentation.Manage diaries, schedule appointments, and make arrangements for meetings, conferences, and travel.Organise, maintain, and update highly confidential correspondence and records, following up on outstanding actions.Prepare special reports by gathering, analysing, and summarising data.Draft and produce complex correspondence, reports, and presentations.Attend meetings when required and circulate notes and action logs as appropriate.Financial AdministrationMonitor budgets and contracts.Raise and approve requisitions within delegated authority limits.Monitoring, Management and ReportingMonitor departmental time recording and ..... full job details .....