Accounts/Bookkeeper

Our Client is a busy and expanding construction company whom are looking for a experienced Bookkeeper/Accounts to assist the growing finance team near East Grinstead

You will oversee day-to-day bookkeeping , financial administration and assist with accounts across the businesses, while supporting the commercial team with scheduling, approvals, coordination and general operational organisation.

The role requires strong attention to detail, confidence working independently and the ability to manage multiple moving parts calmly and efficiently.

Key Responsibilities

Bookkeeping & Accounts

Managing purchase invoices, supplier payments and reconciliations

Processing sales invoices, monitoring incoming payments and debt collection

Bank reconciliations and financial record keeping

Maintaining the cashflow forecast daily

Supporting monthly management accounts and reporting

Maintaining accurate records across QuickBooks and internal systems

Preparing quarterly VAT returns

Supporting budgeting and cost tracking across departments

Monitoring subscriptions, recurring payments and account queries

Obtaining insurance quotes for the businesses.

Liaising with external accountants, HMRC, suppliers, and customers where required

Undertake any other finance and administrative duties as reasonably required to support the effective operation of the finance function and wider organisation

This forms a smaller part of the role, but is an important operational support function within the business.

Responsibilities include:

Supporting approvals, document organisation and internal follow-ups

Tracking ongoing operational tasks and proactively chasing suppliers, contractors and service providers where required

Assisting with operational projects such as utilities setup, maintenance coordination and contractor communication

Supporting member queries and administration relating to the coworking platform and app

Assisting with operational systems and company administration

Coordinating travel, bookings and project logistics where required

Helping ensure deadlines, communications and processes are kept on track

Preparing documents, presentations and internal reports

Acting as an organised point of coordination between departments and external contacts

The ideal candidate would possess the following:

Highly organised with strong attention to detail

Comfortable working across finance and administration simultaneously

Calm, proactive and solutions-focused

Confident communicating with both internal teams and external suppliers

Able to prioritise workload independently

Strong written communication skills

Good understanding of bookkeeping and financial processes

Comfortable with spreadsheets, accounting software and digital systems

Experience in a small business, creative business or hospitality environment is beneficial

Software & Systems Experience

Experience with some or all of the following:

Quick Books Online

Google Workspace

Slack

Shopify

Excel / Google Sheets

For you hard work and commitment you will rewarded with a excellent working environment and a genuine log term career opportunity.

RG Setsquare is acting as an Employment Agency in relation to this vacancy.