Accounts Assistant

Accounts Assistant – Part time 15 hours

NG21, Nottingham

15 hours per week – Tuesday, Wednesday, Thursday 5 hours per day

£28,000 – Pro Rata

Looking for someone to start asap

Purpose of the role

To manage the day to day financial administration of the organisation, ensuring all accounting, payroll and financial records are maintained accurately, efficiently and in compliance with organisational requirements.

The role is responsible for overseeing income, expenditure, banking and payroll processes, producing timely financial reports, supporting budget monitoring and forecasting and working closely with the Head of Service and CEO to maintain strong financial controls.

Role Responsibilities

• Maintain the organisation's bookkeeping, payroll and financial records using QuickBooks, ensuring all accounts remain accurate and up to date
• Complete bank reconciliations, banking transactions and maintain organised finance records
• Process staff expenses, project costs and allocate expenditure to the correct funding streams
• Support the Head of Service with budget monitoring, forecasting and financial reports for Trustees
• Ensure compliance with financial policies, reporting any issues to the CEO or Head of Service
• Process and record all income, including rents, fees, grants, donations and JustGiving income
• Carry out credit control by raising invoices and chasing outstanding payments.
• Maintain accurate records of funding and produce reports for funders where required
• Match purchase orders to invoices, process supplier invoices and allocate expenditure correctly
• Process monthly payroll, prepare BACS payments and support payroll authorisation
• Administer pensions and complete all HMRC payroll submissions, statutory payments and annual returns, including P45s, P60s and other required documentation
• Complete National Statistics returns and ensure all financial reporting deadlines are met

Skills and Experience Required

• Previous experience in an accounts or finance role
• Good knowledge of bookkeeping, payroll and credit control
• Confident with bank reconciliations, invoices and financial records
• Good understanding of payroll, pensions and HMRC processes
• Strong IT skills, including Microsoft Excel
• Excellent attention to detail and accuracy
• Well organised with the ability to meet deadlines
• Able to work independently and maintain confidentiality