Accounts Administrator

Accounts Administrator

Location: CC Cousins, Medway City Estate, ME2 4DU
Salary Starting: £25,400 per annum
Hours: Monday to Friday, 39.5 hours per week (8:00 AM – 5:00 PM, with early finish at 4:00 PM every other Friday)

Join Our Team at CC Cousins

We are seeking a motivated and detail-focused Accounts Administrator to join our growing accounts team of six. This is a full-time, permanent position ideal for someone with strong Excel skills, a keen eye for detail and the ability to prioritise tasks effectively.

Key Responsibilities

Sales Invoicing:

• Accurately raise and process sales invoices for various departments and clients.

Purchase Orders:

• Run a weekly Purchase Order (PO) report for all clients.
• Monitor the dedicated PO inbox and distribute POs to the relevant internal teams.
• Match POs to jobs marked as "awaiting PO" and ensure alignment with project requirements.
• Respond to all PO-related queries in a timely and professional manner.
• Contact Facilities Managers (FMs) to prevent outstanding POs from remaining unresolved
• Log and track all chaser calls and updates in the PO order report.

Costings:

• Cost all jobs across the company’s departments including Fabric, Grounds Maintenance, Electrical, and Helpdesk.
• Provide detailed cost breakdowns for internal use and client billing.
• Monitor "awaiting invoices" on a weekly basis.
• Review, amend, and resubmit any rejected costs for approval.

Systems & Software:

• Daily use of internal systems including Elogs, Concerto, and Job Logic.
• Proficient use of Microsoft Office packages, particularly Excel.

Requirements:

• Previous experience in an administrative or accounts support role.
• Strong working knowledge of Microsoft Excel.
• Excellent telephone manner and communication skills.
• High attention to detail and the ability to multitask and prioritise effectively.
• Ability to follow procedures, solve problems, and work collaboratively within a team.

What We Offer:

• Competitive salary of £25,400 per annum.
• Early finish at 4:00 PM every other Friday.
• Supportive and friendly working environment.
• Opportunity to work in a fast-paced company with diverse departments.

If you’re a proactive individual with a keen eye for detail and a passion for organisation, we’d love to hear from you. Apply today to be part of our dynamic team at CC Cousins.